DVA Camp

Handbook And Policy Guides

DVA CAMP 


PARENT HANDBOOK AND POLICY GUIDE 


1. General Information 


Purpose: DVA Camp programs aim to improve children’s quality of life through 


increased access to tools to expand their knowledge, extending and enriching out-of-school-time learning activities, unstructured free play and increased physical activity. 


Philosophy: We believe that activities involving continued access to tools, in both a structured and unstructured environment, can be as important to a child’s growth and development as time spent in the classroom. DVA camps allow children to step out of their comfort zone in a safe atmosphere, explore new fields of interest, interact with friends, use their imagination, and enables participants and educators to learn from each other. 


Please see our attached policy statement on play (Appendix A).


Guiding Principles: DVA CAMP uses the following guiding principles to establish and ensure high quality, safe programming. 


DVA Camp staff builds and maintains positive relationships with children, families, and other DVA staff. Program space is welcoming and engaging, while allowing children to feel emotionally and physically supported. Indoor space is appropriate for the range of activities the program offers and is properly maintained. Ample space is provided such that active indoor play does not impact quiet activities.  Activities promote personal growth and development in a physically and emotionally supportive 

environment.


Program activities are diverse and supportive of all youth regardless of their background, race, ethnicity, culture, language, religion, socioeconomic status, gender, disability, or sexual orientation.
A snack and physical activity is included in program activities each day.  Constant, interactive supervision of children is crucial and staff to participant ratio is maintained at 1:8 or lower. 


Camp Programs:


Home Economics


Teach the kids how to cook simple recipes, sew, crochet, basic life skills to prepare them for adulthood.


Cosmetology Camp 


DVA’S COSMETOLOGY CAMP challenge pre-teens and teens to learn haircuts, product knowledge, and the application of color. This is a 4- week class will give them a big picture of what the beauty industry. The student will develop skills in product knowledge haircutting techniques and color application. Each student will develop cosmetology skills to be successful in life. I will demonstrate how to tell good products from bad ones by using litmus paper. The students are encouraged to purchase this themselves to do the test on their own or in the class. I will use a mannequin to share all of my skills. The students will learn how to so a bang trim properly. 


Sweet Treats Camp 


DVA’S Sweet Treats CAMP challenge kids creativity from creating a new dessert. We provide an engaging, fun, and supportive learning environment that allows children to experience the joy of chocolatiers. And, at the end of every class, children have made complete recipes to enjoy at home! Many of us at DVA KIDS! began our love of chocolates when we were very young. We vividly remember the sense of discovery and feeling of accomplishment when we made a treat and shared it with our family. We’re passionate about passing these experiences and traditions on to the next generation of chocolatiers 


No More Drama Workshops 


DVA’S No More Drama workshops this camp is designed to provide information, resources and support in an effort to reduce bullying, violence and risky behaviors. 


Educational Workshop 


Weather-related Closings: To find out about weather-related closings, please check our webpage, Facebook, Instagram or call 216-240.5724 

Insurance: We assume that all children are covered by the health and accident insurance policies of their parents, and that this information is indicated on the registration forms. 


2. Registration and Fees 


Registration Policies: Youth will be accepted regardless of race, sex, religion, handicap, political persuasion, gender, sexual orientation, national origin or ancestry. Parents and guardians registering their child in Our Camp must submit this registration online using our website. Space is limited for each age group. In the event that the program is filled to capacity a waitlist will be formed on a first come, first served basis. Parents will receive confirmation of registration via email at time of registration. 


Ages of Children: Participants in DVA camp, Chocolatier camp and Field Trips must be between the ages of 6 – 11 and must be of age by June 15 in order to participate. 


Youth participating in the DVA must be between the ages of 12-18 and must be of age by June 15 order to participate IN THE FOLLOWING: Cosmetology, CPR, Chocolatier and Food Safety programs. 


Summer Camp Fees: Fountain of Grace Ministries is a non-profit organization funded by program fees, membership, donations and Ace grants. Please contact the Director of D.V.A.. KIDS at (216) 240.5724 for more information on How to apply for the ACE Program . 


Payment Schedule: no deposit is required at the time of registration to reserve your child’s space in camp. All Campers participating thru the ACE Program Grant will receive an Invoice when they have completed each Camp.
Payment balances will be due the second week of START DATE (you will be notified of the exact balance- due date at the time of registration). Your credit card or bank draft will be charged automatically through our online registration system on that date, unless you choose to pay by another method on or before that date. We can accept Visa or Master Card payment by phone, check payment by mail, or cash, check, or credit card payment in person during normal business hours.


Normal business hours are Monday – Friday, 9:00am to 5:00 pm. Space will not be reserved until payment is received. If full payment is not received by the balance-due date, you child’s reservation will no longer be held and your deposit will not be refunded. After this date, we cannot guarantee that space will be available when your payment is received.
Cancellations: If a cancellation is made before the balance-due date, a 50% refund will be issued. If a cancellation is made after the balance-due date no refunds will be issued. 


3. Daily Life at Camp
Program Hours: Camp begins each day at 4:00pm and ends at 6:30 pm; Parents and guardians needing to pick their child up between 4:00 pm and 6:30 pm need to communicate the time they will be picking up to staff prior to that day. Pick-up typically takes place in the FRONT DOOR of the Fountain Of Grace Building. (Parking lot in back of the building)


Drop-off: Parents will bring children to the front of the building and ( park vehicles in the back parking lot), where they will be greeted by camp staff. Parents will sign their child into the program on a daily attendance sheet.
Children Arriving Late to Camp: Parents and guardians should make every effort to arrive at camp by 4:00pm each day. If a child arrives after 4:15 pm they should visit the front desk at the DVA main building. Staff at the front desk will contact the appropriate group and the child will join the group within a reasonable timeframe. If a child arrives late on a field trip day and the group has left the D.V.A.. KID'S, the child will not be able to attend camp that day.


Activities: The DVA is committed to offering a safe, engaging and active camp program. All safety equipment for specialized activities (field trips) is provided and these activities will be communicated to the parents before the day of the program.


Appropriate Footwear: All camp programs participants should wear comfortable sneakers or boots to camp each day. Closed toed shoes are required at all times.


What to Bring to Camp: Certain articles of clothing and equipment are needed by the children at camp. Please bring one complete extra set of clothing (including underwear and socks), a reusable water bottle, sunblock. 

Personal Belongings: Items brought to camp by participants should be clearly labeled with the child’s name.  Each child will have a space to hang or store their personal belongings for the day. Items left in public areas will be placed in lost and found, located at the front desk in the DVA Main Building. Items not collected within a 2-week period will be discarded. Electronics, cell phones and toys are not permitted at camp. 

DVA is not responsible for personal items that are misplaced, stolen or broken at camp.


2022-2023 CAMP PARENT HANDBOOK 


Snacks and Dinner: Mealtimes are a special time for building relationships and developing connections while engaging in conversations among children and educators. afternoon snack is provided for each child every day. 

We also encourage children to drink throughout the day and ask that families bring a reusable water bottle for their child daily. This should be taken home at the end of each day to be washed and sanitized. Children in our program eat lunch/dinner in the classrooms with their teachers and peers. Please let us know if your child has any dietary restrictions or food allergies.


Discipline: Staff will treat each child with respect and set clear expectations and boundaries each day. Children are expected to show respect to their peers and staff, as well as treat the facilities and equipment with care. Clear expectations will be set each week and staff will help participants establish positive roles within the camp group. For children who experience difficulty with this structure, staff will work with the child and their parents to create an individualized plan that meets the need of the child while ensuring the safety and trust of other campers. Frequent disrespect towards peers, staff or property may result in child’s dismissal from the DVA’s Camp program.


Field Trips: By signing and agreeing to the DVA’S policies and procedures and waiver form included in the registration process, parents and guardians grant permission for their child to participate in field trip days, unless a written non-consent is provided prior to the field trip day. Parents will be notified of field trip days via email a week in advance. Transportation on field trip days may include school bus or 12-passenger van. Any camper under the age of 8 traveling in a 12-passenger van must provide a booster seat from home. All campers must wear a seatbelt at all times. Under no circumstances will participants be transported in staff’s personal vehicles.
A staff to participant ratio of 1:8 or lower will be maintained at all times on field trip days and each child will be required to wear identification containing the following information:


DVA - 216.240.5724


Inclement or Excessively Hot Weather: In case of inclement or excessively hot weather, camp pick-up and drop-off will take place inside the DVA’s main building. DVA’s main building is air conditioned during the summer and groups will be required to remain indoors when temperature and humidity require such action. Physical activity will be limited during this time.


Releasing Children: Pick-up occurs on the back on the parking lot located Czar St in the back side of the main building. Children will only be released to the parents/guardians and individuals named in the child’s files as approved for pick-up. Parents will sign their child out on the daily attendance sheet. Children will not be released to unauthorized persons. If a parent or guardian would like to add or remove names from this list they may do so by contacting the DVA’S Registrar at 216.240.5724 


2022-2023 CAMP PARENT HANDBOOK 


A child must be picked up no later than 3:30 pm for regular camp pick-up and 6:00pm for aftercare. If a child has not been picked up by 6:40 pm, summer camp staff will sign the child into aftercare. Parents will be responsible for paying aftercare fees on this day. The following late fees apply to families picking up after 6:00pm.

· 6:00 pm to 6:15 pm $1 per minute


· 6:16 pm to 6:30 pm $3 per minute


· 6:31 pm to 7:00 pm $5 per minute 


If a child is not picked up by 8:00 pm and no contact has been made with parents/guardians or emergency contact persons, DVA staff will contact the proper authorities.
Birthdays: Birthday celebrations are significant events in children’s lives. “Simplicity” is often helpful in these events and snack items such as fruit, muffins or cupcakes are very easy-to-manage favorites of the children. Please feel free to celebrate your child’s birthday with the camp. We ask that you simply communicate with camp staff a few days beforehand to ensure we can celebrate properly and to address any questions or concerns. 


4. The DVA/Family Partnership 


To be successful in achieving our educational mission, it is essential that families and DVA KIDS staff work together cooperatively. The relationship between home and camp works best when parents understand DVA KID’s mission, share its core values, and support its programs and staff. Working together, parents and DVA KIDS staff exert a strong influence on children to become better educated about themselves and their world; they also help them to mature by modeling adult working relationships based on civility, honesty and respect. 


Regular Forms of Communication: Camp staff regularly check-in with parents during drop-off and pick-up times. Please feel free to use this time to talk with and get to know your child’s educators. However, drop- off and
pick-up times are not good times for more in depth conversations about any concerns you may have. We do our best to not discuss the children in front of them and are always happy to talk in person or by phone at a scheduled time. If you wish to meet with camp staff at another time let us know and we can arrange it. There are also various boards throughout the center with postings of upcoming events. DVA staff also regularly use email for reminders and announcements.

Individual Needs: Camp staff will accommodate children with special individual needs, within reason, provided that these needs are communicated to our staff as soon as they are known and that it is within our capacities to provide the needed support. Families are encouraged to provide staff with any information that they feel will help DVA’S support their child. When We Can’t Provide Needed Support: It is our hope that every child enrolled at our camp will complete their experience, but this is not always possible or ideal. There are times when, even after receiving individual support, a student may continue to exhibit either a lack of developmental progress or a pattern of situational inappropriate behavior of such frequency, duration, or intensity that it disrupts that student’s own experience or the experience of others. Sometimes, the level of support a child needs to engage productively in the program is simply greater than our limited staff capacity to give. In these instances, we will need to withdraw the child’s enrollment in camp, as our goal is to serve all of our campers within the context of our available resources.


Special Circumstances: When there are special circumstances that might affect your child and family, such as absence of parents/guardians or family illness, please communicate this with your camp staff as it will help us understand any atypical behavior the child may exhibit. 


Parent Involvement: Parent involvement is critical to the development of young children and to the success of their camp experience. 


Parent involvement includes:
· Reading the newsletter and talk with your child about their daily experiences at camp
· Picking up and dropping off your child promptly at designated times
· Talking with the lead educator at pick-up about your child’s day
· Talking with camp staff at the start of the week about any concerns you may have
· Sending your child to camp each day with the appropriate clothing and supplies


We also welcome parents and families to become involved in Schuylkill Center events and activities outside of camp. We offer regular member events, education, art and stewardship programs and volunteer opportunities for adults and children. Please check our calendar of events and webpage for details. 


Family Grievance Procedure: In our daily communication with families, we strive to resolve issues that may come up. However, if at any time a parent feels that an issue has not been addressed or resolved and it may need to be pursued further, we are here to support that process by providing several opportunities for recourse. The early identification and communication of a concern and prompt initiation of a resolution can help avoid further problems.  If you do have a question, concern or issue, the following steps will help facilitate the problem solving process:


· First, speak with your camp educators about your concern; they will work with you to determine a mutually agreeable course of action.


· If, after working with your camp educators, you still feel the issue is not resolved, speak with the appropriate camp manager (see “About Us” section)


· If you still feel the issue is not resolved, contact the Director of Education (Pastor Al Lewis @ 216- 673.4764)


While parents may not agree with every decision made by the DVA’S and its staff, in most cases, parents and staff find enough common ground to continue a mutually respectful relationship. In extreme cases, however, a disagreement may emerge that is so severe that the parent(s) cannot remain a constructive member of the camp
community. In such cases, DVA’S and the family should consider whether another environment would be more suitable for the family. In the very rare and extreme cases where parent/guardian behavior undermines mutual trust and respect, including verbal abuse, the use of threats, bullying and other similar behavior, the F.O.G Center reserves the right, at any time, to immediately terminate the student’s and family’s relationship with summer camp. 


Confidentiality: DVA’S will maintain confidentiality and respect each family’s right to privacy, refraining from disclosure of any confidential information. Children’s files are stored away and only accessible to those who are working directly with your child. However, if we have reason to believe that a child’s welfare may be at risk, we are bound by the law to share confidential information with state agencies or individuals who may intervene on behalf of the child. 


Personal Services and Babysitting: We ask that our staff not accept any type of outside position, including babysitting, for families in the program. When professional educators are employed for families and children in camp, the roles of the teacher become blurred in the minds of the children, their parents, and occasionally, the 

teachers themselves. 


5. Health and Safety


General Safety Measures: DVA’S follows these guidelines to ensure the safety and security of all children here at the center:


· All exterior doors are kept locked at all times except for the main entrance.
· The building is armed with a security system.
· Doors will be locked to restrict the general public’s access to this area. Keys to exterior and interior doors will be limited to essential staff.
· To keep track of children, we conduct head counts, position staff throughout groups of children and implement a buddy/hand-holding system to ensure all children stay together. We maintain exceptional staff-child ratios and check-in and -out with parents as they drop off or pick up their child.
· We keep current copies of health and emergency paperwork at the front desk and in a binder that educators keep with them at all times (indoors and outdoors).
· Fire drills are held once each month. Evacuation routes for fire drills and other events will be posted near the exit doors in the classrooms, bathroom, and offices.
· All cleaning supplies and toxic substances are stored in locked cabinets.


Emergency Response Procedures: We have emergency response procedures in place for all of the following:


1. Lost Child (onsite or offsite)


2. Lockdown (on property and in facility)


3. Evacuation (fire and shelter in place)


4. Medical Situation (onsite and offsite)


5. Travel Emergency


6. Hazardous Weather


7. Dangerous Intruder


If an emergency occurs at camp, we will take the following actions:


1. If it is life threatening, we will contact emergency medical services (911)


2. If it is not a life-threatening emergency, we will determine appropriate next steps in caring for the child.

3. In both cases, the child’s parent(s) will be called. If we are unable to reach the parents, we will try the other emergency contacts listed in their paperwork. If we are unable to reach the parent or the emergency contact, we will contact the child’s physician. You must keep current your emergency name and number in the camp records. Notify us immediately if there is any change.


First Aid Supplies: Each classroom will be equipped with a first aid kit. A camp staff member will bring this kit when the group is outside as well.


Background Clearances: All full-time and part-time staff is required to submit state and federal background clearances as a condition of employment. 


Reporting Child Abuse and Neglect: OHIO law requires professionals who work on behalf of children (such as teachers and child care center staff) to report child abuse and/or neglect whenever they have reasonable suspicion of child abuse and/or neglect. If a camp staff person suspects that a child in the class is being emotionally, sexually, or physically abused or neglected, s/he is required by law to directly report their suspicions to ChildLine and then notify their supervisor that they have made a report. Once a report of suspected abuse and/or neglect has been made, child services determines whether or not to conduct an investigation. Any person can make a report of suspected abuse or neglect by calling ChildLine: 855-642-4453


All DVA’S camp staff will be required to complete Mandated Reporter Child Abuse training. 


The staff will fill out an incident report for both children in case of children misbehave (names will be confidential besides that of own child) and the lead educator will talk with the parents of each child about the incident. The lead educator will work with the parents and the aggressor child to provide strategies and additional support to help that child express their emotions in a more socially positive way. The lead educator and parents will check-in frequently to discuss how things are going. If there is a second bite, the same procedure will be performed, and the parents of the child who is being aggressive will need to have a conference with the manager to discuss the child’s repeated aggression and support options for the child. The lead educator and parents will check-in frequently to discuss how things are going. However, because of the serious implications of the recipient of the aggression, we must adhere to a three-strikes policy about aggression. If there are three incidents of aggression, we will have to withdraw the child from camp for the safety of the other children. 


Incident Reports: If an accident, injury, or emergency should occur, we aim to learn from that experience, and modify our policies and procedures if necessary. An Incident Report form will be completed and given to parents/families for any accident or incident occurring on our property and/or during one of our programs onsite or offsite. The original report will be given to the family or guardian and a copy will be kept on file.


Illness: To help avoid the spread of illness, children with fever, diarrhea, vomiting or at the start of a cold should not attend camp. You must wait until fever, vomiting, or diarrhea has been gone for 24 hours before sending your child back to camp. Upon notification of a sick child during camp hours, a parent or guardian must pick up their child immediately. If the parent or guardian cannot be reached, emergency contacts will be called to pick up the child. It is very important that a sick child not remain in camp, both for the well- being of the child and the other children in camp. You will be contacted to pick up your child if he/she has any of the following:


1. Illness that prevents your child from participating in activities


2. Illness that results in greater need for care than we can provide


3. Fever (above 100°F under the arm, above 101°F in the mouth, above 102°F in the ear) accompanied by other symptoms


4. Diarrhea – two or more cases of loose stool


5. Vomiting


6. Drooling caused by mouth sores


7. Rash with fever, unless a physician has determined it is not a communicable disease


8. Pink or red conjunctiva with white or yellow eye discharge, until on antibiotics for 24 hours


9. Impetigo, until 24 hours after treatment


10. Strep throat, until 24 hours after treatment


11. Scabies, until 24 hours after treatment


12. Chickenpox, until all lesions have dried and crusted 


Children who are ill may return to camp when: 


1. They are free of fever, vomiting and diarrhea for 24 hours


2. They have been treated with an antibiotic for 24 hours


3. They are able to participate comfortably in all usual activities


4. They are free of open, oozing skin conditions and drooling (not related to teething), or if:
a. The child’s physician signs a note stating that the child’s condition is not contagious, and;
b. The involved areas can be covered by a bandage without seepage or drainage through the bandage 

5. If a child had a reportable communicable disease, a physician’s note stating that the child is no longer contagious and may return to our care is required


Medication: The “release for administration of medication” section of the registration form must be filled out by a parent or guardian in order for DVA’S staff to administer medication at any time, for any reason. All medications must be received in the original prescription container with original date and instructions. Medications will be kept in staff medical kits if appropriate (epipens, inhalers, etc.) or in a locked medicine cabinet. When medication, prescription or over-the-counter, is to be administered to a child during the camp day, we ask that the following steps be taken: 


1. Written orders from a physician giving the name of the drug, dosage, when the medication is to be taken, diagnosis and/or the reason the medication is being given. A doctor’s order is required for all medication, prescription or over the counter.


2. Written permission from parent or guardian requesting that the camp comply with their physician’s order.


3. Medication is given to staff in an appropriately labeled pharmacy container and/or, if over-the-counter medication, in its original container as purchased. In either case, the parent, guardian or family member should give the medication directly to one of the camp staff. Staff will look for the right name, right medicine, right dosage, right time and right route of administration.


4. Inhalers are permitted at camp ONLY when the medication form is filled out. Inhalers and all other medication require these forms and will be stored appropriately.
Communicable Diseases Notification: When an enrolled child or an employee of the center has a suspected reportable disease, it is our legal responsibility to notify families about exposure so children can receive preventive treatments. 


Lice (Pediculosis) Policy: When a case of head lice is identified, the following steps will be followed to minimize further spread and assist in elimination of the problem:


1. The child will be sent home from camp to be treated by the parents, who should consult with their physician. 

2. All children in the group, siblings, and anyone else who may have been in close contact with the child should be examined for lice.


3. Written notice will be sent home to the parents and families of the camp informing them that a case of head lice has been identified in the class. Parents will be asked to assist by performing regular inspections of the child’s head to reduce spread of the lice. 

4. The classroom will be thoroughly cleaned and disinfected. Additionally, any sources of potential infestation such as mats or “dress-ups” will be disinfected or removed from the classroom.


5. According to the National Pediculosis Association, no pediculicide (lice treatment) is 100% effective at killing nits (eggs). Therefore, to prevent further infestation, treatment at home must include removal of all lice and their associated nits/eggs before returning to camp.


6. Prior to returning to camp, the child should be examined by camp staff to determine the child is free
from lice and nits. If the child still has lice, he or she will be sent home from camp to have them removed
by the parents.


7. For additional information visit the Center for Disease Control website: http://www.cdc.gov/ncidod/dpd/parasites/lice/factsht_head_lice.htm


Food Allergies: Many students have food allergies. The prevalence of peanut and tree nut allergies in children, the most serious of food allergies, has doubled in the past five years. A life-threatening reaction called anaphylaxis can occur even with the slightest exposure to an allergen. If your child has a food allergy, please let us know and complete an Allergy Action Plan, to provide guidance in prevention and outline steps to take in case of exposure. Camp is not peanut/nut free; however, if we have a child in camp with a peanut or other severe food allergy, we may restrict certain foods from being sent into camp for the safety of that child. In order to provide a safe environment for all our students, the following guidelines and steps are followed:


1. Students with allergies are supported in taking responsibility to be knowledgeable of their allergies and avoid foods containing a harmful ingredient.


2. When an individual food allergy care plan is in place, children, parents and DVA KID'S staff will all adhere and follow the set plan. If the plan includes restriction of certain foods in class, all parents will be notified of this restriction and expected to adhere to it.


3. We ask that parents remain flexible if special health accommodations come up during camp. Our main concern is the health and safety of the children and with the help and support of families we can ensure a safe environment for all.


4. All children who are in class with a child who has a life-threatening allergy should wash hands after eating.


5. Children should not trade or share lunch, snacks or drinks. Bee Sting Allergies: Parents of children with known bee sting allergies must complete an Allergy Action Plan and submit it with their enrollment paperwork. If a child with an allergy is stung, we will implement the Allergy Action Plan and parents will be notified. Any time an EpiPen is administered, our protocol is to follow it with a call to 911. If a child without a known allergy begins to develop symptoms of an allergic reaction after having been stung, Benadryl will be administered and 911 will be called. This is treated as a medical emergency and parents will be notified.


Car Safety: We ask that families please turn car engines off upon arrival at camp. This is an important safety precaution and by having less idling cars, we can increase the air quality around the Center, put less wear on our car engines, increase the fuel economy of our vehicles and reduce the amount of greenhouse gases. We ask that everyone join us in the important environmentally friendly initiative. 


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Testimonials

What They're Saying

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Treasure Jennings

Fellow Christian

The Fountain of Grace has provided me with a great foundation, the pastor and co pastor are awesome leaders, their guidance in my recovery have been superb, They are both great spiritual sponsors to have.

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Minister Marie

Fellow Christian

Since being at the Fountain of Grace, as a result of learning that recovery encompasses more than chemical addiction. Although that is a part of my history, I came to realize that through the process of learning about spiritual recovery that I was still holding on to hurts from my childhood - that for years I thought I had let go of and was healed from.

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Sister Sonja Brock

Fellow Christian

Hello my name is Sister Sonya Brock and I just want to thank God for my pastors how they have help me through the years by getting me on the straight and narrow road I met them in 2017 and I was going through some things.